Done-for-you Systems and Processes

Running a children’s activity business takes strong systems and processes to stay efficient, profitable, and organised. That’s where our Done For You services come in. Helping you scale and grow your business while freeing up your time.

As the CEO of your brand, it’s essential to focus on your zone of genius. We’ll handle the behind-the-scenes systems so your business runs smoothly, giving you more time to do what you do best.

EXCLUSIVELY FOR GOLD MEDAL BUSINESS MENTEES ONLY

Marketing

CRM

SET-UP

Perfect for business owners who don’t have a CRM system in place.

✔ Account Setup & Customisation

✔ Sales Pipeline Setup

✔ Import existing contacts, tags, and necessary notes

✔ Training video on how to use the CRM

MIGRATION

Perfect if you already use a CRM but want to migrate to Go High Level (or another preferred system).

Email us your current CRM details (data size and number of automations), and we’ll provide a custom quote.

✔ Rebuild of automations, forms, and integrations

✔ Landing page and funnel setup

Lead to Trial System

Turn interested leads into booked trials though an automation.

✔ Landing Page

✔ Email & SMS Sequences

✔ Fully Integrated Funnel

✔ Sales Pipeline

✔ Step-by-step video instructions to help you use the system and keep everything running smoothly.

Upsells (Parties, Camps or Other Income Streams)

Increase revenue from your existing customers without extra manual work.

✔ Sales Pipeline Setup

✔ Email & SMS Follow-ups

✔ Seamless Automation

✔ Training Video - Step-by-step guidance on using the system and managing your leads with ease.

Retention, Referral, Reactivation, and Renewal System

RETENTION SYSTEM

Reduce dropouts and maintain strong relationships with families so your customers feel valued and stay longer.

✔ Automated emails and texts (including welcome messages, check-ins, customer feedback)

✔ Encourage happy customers to leave reviews or refer friends.

REFERRAL SYSTEM

Turn your happy customers into your best marketers and create a steady flow of new leads.

✔ Referral Form / Landing Page

✔ Email & SMS Sequences

✔ Training Video - Step-by-step guidance on running and maintaining your referral system with ease.

REACTIVATION & RENEWAL SYSTEM

Stay connected with past students and turn them into repeat enrollments.

✔ Re-engagement Campaigns

✔ Renewal Reminders - Timely messages sent before memberships expire to boost renewals.

✔ Tracking Pipeline - See who’s been contacted, re-engaged, and rejoined.

✔ Training Video - Step-by-step guide to run and maintain the system.

Content Management System

For business owners who want to market consistently without feeling overwhelmed.

✔ 12-Month Content Plan - Know exactly what to post and when, all year round.

✔ Done-for-You Content Ideas

✔ Content Repurposing Guide

✔ Operations Playbook - Step-by-step systems to streamline your marketing and train your team easily.

Team

Recruitment System

Attract and hire the right team without the manual follow-up.

Simplify your hiring process with a structured, semi-automated system that keeps everything organised while maintaining a personal touch.

✔ Automated Email & SMS - Acknowledge applications, schedule interviews, and follow up effortlessly.

✔ Recruitment Pipeline - Track every candidate from application to onboarding in one clear system.

✔ Training Video - Step-by-step guidance on managing your recruitment and candidate communication.

Nurture System

Many times you will have people enquire but are not ready yet, it is important you keep in touch with your potential team members just like you do with your customers.

✔ Lead Nurturing Funnel - Automated communication to build relationships over time.

✔ Nurture Pipeline - Easily track where each potential hire sits in your process.

✔ Training Video - Learn how to consistently nurture and convert future team members.

Staff Training System

Onboard and train your team without repeating yourself. Automate up to 50% of your training process so your team can learn efficiently while you stay focused on growth.

✔ Training Plan & Structure - Map out key modules using videos, PDFs, and slides.

✔ Professionally organised, easy-to-follow training materials.

✔ Mobile and desktop-friendly access for your team.

✔ Test knowledge and track results automatically.

✔ Health & safety forms and required training included.

✔ Ongoing Development

Organisation

Project Management tool set up

This is for you if you struggle with day-to-day organisation and task management and would like a simple system that you and your team can use efficiently on a day-to-day basis.

✔ We will set this up for you and show you how to use this with your team daily

Google Calendar

We'll install your yearly plans, commitment and goals into Google Calendar for yourself and your team to ensure you and your team have everything in place.

Lesson Planning

You provide us the content and we will redesign it in a presentable, fun and digestible format.

Prices between £300.00 and £1,000.00 (Email us at [email protected] with further details and we’ll provide a custom quote.)

Finance

Cash Flow Set Up

An in-depth cash flow set-up which will help you track your P&L on a daily, weekly and monthly basis.

✔ Cash flow will be linked with your daily KPIs so when your team are entering stat, it is linked with your cash flow

✔ % for each department, so you are clear on expenditure for each department and ensuring you're running your budget with Gold Medal Recommendations

✔ Formulas implemented which will ensure your cash flow is linked to your income streams and expenses

✔ Be able to see your whole business for the year on one sheet to ensure you can track performance and consistency patterns through the year

Sales Process

A simple sales process your team can maximise on a day to day basis to maximise your lead to trial and trial to member conversion.

✔ Full playbook designed to ensure you have step by step processes in place for each role making it easily to train members of your team

Copyright 2026 . All rights reserved