Done-for-you Systems and Processes
Running a children’s activity business takes strong systems and processes to stay efficient, profitable, and organised. That’s where our Done For You services come in. Helping you scale and grow your business while freeing up your time.
As the CEO of your brand, it’s essential to focus on your zone of genius. We’ll handle the behind-the-scenes systems so your business runs smoothly, giving you more time to do what you do best.
Marketing
System 1.1 - CRM Setup (Starting from Scratch)
Perfect for: Business owners who don’t yet have a CRM system in place.
£350.00
WITH DISCOUNT for mentorship clients
Account Setup & Customization
Configure CRM with your branding, logo, and custom domain
Set up company details, time zone, and email settings
Adding users/team members and assigning permissions
Communication Channels
Connect business email and SMS integrations
Link Facebook, Instagram, and WhatsApp messaging
Setting up two-way text and email communication
Lead Capture & Intake
Create contact and intake form for new leads
Set up form notifications and lead routing
Sales Pipeline Setup
Build a simple sales or enquiry pipeline to track leads
Import existing contacts, tags, and notes
Training video on how to use the CRM
System 1.2 - CRM Migration (Already Have a CRM)
Perfect for: Those who already use a CRM but want to migrate to Go High Level (or another preferred system) without losing any data or automations.
If you’d like us to handle the migration, simply email us the details of your current CRM setup (including how much data and how many automations you have), and we’ll send you a custom quote.
💬 Email us your details → we’ll review and provide a tailored quote based on your current setup.
WITH DISCOUNT for mentorship clients
CRM Setup
Data migration (contacts, pipelines, tags, notes, etc.)
Rebuild of automations, forms, and integrations
Landing page and funnel setup
Full testing and quality assurance
System 2 - Lead → Trial System
Turn interest into booked trials with an automated, conversion-focused setup.
This system is designed to take leads who’ve shown interest and guide them smoothly to booking a trial.
£500.00
20% off for mentorship clients
Landing Page that captures trial interest and makes booking straightforward.
Email & SMS Sequences
Automated funnel integration - landing page, emails and texts wired into a working automation so leads are nurtured without manual work.
Sales pipeline - a clear, stage-based CRM pipeline so your team can track and convert leads into trial bookings efficiently.
Training video - step-by-step guidance on using the system, managing leads, and keeping your funnel running smoothly.
System 3 - Upsells (Parties, Camps or Other Income Streams)
Turn your existing customers into repeat buyers with a complete system that promotes your additional offers. Whether that’s parties, camps, workshops, or another income stream.
This system is for you if you’d like to increase revenue from your current customer base by making it easy for them to learn about and book your other services.
£280.00 / income stream
20% off for mentorship clients
Sales Pipeline Setup - A stage-based CRM pipeline designed to track upsell opportunities — from first contact to confirmed booking.
Email & SMS Sequences - All messages written for you, tailored to your chosen income stream (party, camp, or other).
Automated Funnel Integration - Emails and texts incorporated into a seamless automation that promotes your offer and drives bookings.
Training Video - A step-by-step walkthrough on using the system, managing leads, and running future promotions easily.
System 4 - Retention System
Keep your customers engaged, appreciated, and coming back without adding to your workload.
This system helps you deliver exceptional service and communication consistently so your customers feel valued and stay longer.
It’s for you if you want to improve retention, reduce dropouts, and maintain strong relationships with families or clients without the manual effort.
£280.00
20% off for mentorship clients
Customer Journey Automation
Automated emails and texts ( including welcome messages, check-ins, customer feedback)
Encourage happy customers to leave reviews or refer friends.
System 5 - Referral System
Turn your happy customers into your best marketers and create a steady flow of new leads without extra effort.
This system is for you if you’d like a consistent stream of high-quality referrals from your existing customers.
£350.00
20% off for mentorship clients
Referral Funnel Setup - A simple but effective funnel designed to capture referrals automatically from your existing customer base.
Referral Form / Landing Page - A branded page where customers can easily submit a friend’s detail,
Email & SMS Sequences
Training Video - Step-by-step guidance on running and maintaining your referral system with ease.
System 6 - Reactivation and Renewal System
Reconnect with past students and encourage renewals so your business stays top of mind, year-round.
This system is for you if you’d like to stay connected with former students and families, nurture the relationship, and ensure that when they’re ready to return, you’re the first person they think of.
£350.00
20% off for mentorship clients
Reactivation Funnel Setup - Automated emails and texts designed to re-engage past students with updates, offers, or new term invitations.
Renewal Reminder Automation - A sequence that reaches out to current customers before their term or membership ends encouraging them to renew on time.
Sales Pipeline (Reactivation Tracking)
A clear pipeline to track which past customers have been contacted, re-engaged, or rejoined.
Training Video - Step-by-step walkthrough showing how to use and maintain your reactivation and renewal system.
System 7 - Content Management System
This is for you if you are feeling overwhelmed with trying to market your business be everywhere but you do not have the time in the day.
£750.00
20% off for mentorship clients
Full 12 month planning structure to map out your content
Social Media content designed for your core posts and activities in your business
Guide on how you can repurpose your content onto multiple social platforms and media outlets
Full playbook designed to ensure you have step by step processes in place for each role making it easily to train and replace members of your team
Team
System 1 - Recruitment & Nurture System
Attract the right team members and nurture potential leads. All in an organised, semi-automated process.
This system is for you if you’d like to simplify your recruitment process and automate your lead nurturing so you can grow your team and business without the constant manual follow-up.
We’ll build a system that automates around 50% of your recruitment and nurturing process, while keeping the other 50% personal and relationship-focused, striking the perfect balance between efficiency and authenticity.
£400.00
20% off for mentorship clients
Recruitment System
Automated Email & SMS Sequences - Messages written and automated to acknowledge applications, schedule interviews, and follow up easily.
Recruitment Pipeline - A stage-based CRM that clearly shows where each candidate is — from application to onboarding.
Training Video - Walkthrough on managing your recruitment process and communicating with candidates effectively.
Nurture System
This is important as many times you will have people enquire but are not ready yet, it is important you keep in touch with your potential team members just like you do with your customers.
Lead Nurturing Funnel - Automations that keep potential leads engaged through regular, valuable communication.
Nurture Pipeline - Helps your team see and manage where every lead stands in your process.
Training Video - Step-by-step guide on how to nurture and convert your leads consistently.
System 2: Training Your Team Members - Your Staff Training System
This is for your if you would like a system set up to automate 50% of your training process for new members of staff so you can say goodbye to sitting down and manually going through the same process with each and every member of your team.
£400.00
20% off for mentorship clients
Planning out the key components of your training and the fundamentals which have to be addressed which will be a mixture of your video content, PDFs and slideshows
Designing all your content into a presentable and digestible format
Setting this up for you into a platform which can be viewed and on desktop and mobile ensuring easy access for your team members
Designing an indepth assessment for all new members once completed training which is easy for them to complete online and for you to see and store the results
Set up health and safety forms, assessments and training that you need for your organisation
Set up further learning areas to ensure continuous growth and development
Organisation
This is for you if you struggle with day to day organisation and task management and would like a simple system that you and your team can use efficiently on a day to day basis.
£50.00
20% off for mentorship clients
Project Management tool set up
We will set this up for you and how to use this with your team daily
£100.00
20% off for mentorship clients
Google Calendar
Installing your yearly plans, commitment and goals into google calendar for yourself and your team to ensure you and your team have everything in place.
Lesson Planning
This is for you if you would like your lesson plans designed or redesigned.
Prices between £300.00 and £1000.00
20% off for mentorship clients
You provide us the content and we will redesign it in a presentable, fun and digestible format.
Finance
Cash Flow Set Up
This is for you if you would like an indepth cash flow set up which will help you track your P&L on a daily, weekly and monthly basis
£500.00
20% off for mentorship clients
Cash flow will be linked with your daily KPIs so when your team are entering stat, it is linked with your cash flow
% for each department, so you are clear on expenditure for each department and ensuring yur running your budget with Gold Medal Recommendations
Formulas implemented which will ensure your cash flow is linked to your income streams and expenses
Be able to see your whole business for the year on one sheet to ensure you can track performance and consistency patterns through the year
Sales Process
This is for you if you would like a simple sales process your team can maximise on a day to day basis to maximise your lead to trial and trial to member conversion.
£50.00
20% off for mentorship clients
Full playbook designed to ensure you have step by step processes in place for each role making it easily to train members of your team
